Portfolio Parts and Requirements

This section outlines how to prepare an e-Portfolio. All portfolio submissions will contain the same parts although navigation will understandably differ accordingly.

Your portfolio must contain the following parts and meet the following requirements:

A. Formatting Elements

• Paper size 8 ½” x 11” (portrait presentation)
• Text:
  • Font – Calibri, Arial or Tahoma
  • 12 pt – bolded only to identify categories
  • Double space autobiography and/or narrative sections
• Number pages of front-end pieces and learning statements.
• Place your name and student ID# as a header or footer of each page excluding supporting documentation.
• Orient front end pieces and learning statements to portrait layout.
• Orient support documents to portrait layout
• Include no numbers or bullets in learning statements.

B. Sequential Layout Guidelines

• Cover Page (optional)
  • Cover Page must include Student Name and ID# and program name.
  • Cover Page allows for, but does not require, creativity related to title of portfolio, display of photos, or graphic layout. Refer to virtual portfolios for suggested format.
• Declaration Page. Available for download.
• This is an important tool to guide you in the organization of your portfolio. This you will create to guide you in properly referencing and naming your documentation in the e-Portfolio. You will NOT upload this document to the e-Portfolio. You will share this TOC with your mentor during portfolio preparation. Do not adjust your TOC after it has been approved without further consultation with your mentor.
  • Group different types of documents into specific categories. Common categories are Letters of Attestation, Primary Source Documents and Secondary Source Documents.
  • Tab references are in numerical sequence.
  • Tab 1 aligns with the resume.
  • Name and reference each support document with an identical name and tab number in both the Table of Contents and in the Supporting Documentation column within your learning statements document.
  • Refer to program and course-based examples:
    • Table of Contents - Program-based
    • Table of Contents - Course-based
• DegreeWorks Worksheet (Program Planner). A current copy of the DegreeWorks worksheet (program planner for students in older regulations) is required indicating courses completed, in process and transferred.
• Front-end Pieces.  Examples are available in handbook, virtual portfolios and on the website.
  • Résumé. Current professional examples in virtual portfolios.
  • Autobiography
  • Critical Incident (optional)
• Learning Statements Document
  • Refer to website and handbook for guidelines specific to program-based and course-based approaches.
• Supporting Documentation
  • Start the name of each document with the tab number assigned within your mentor approved Table of Contents.
  • Aim for approximately 50 tab references for supporting documentation. That number is suggested to guide a concise presentation.
  • Group according to document type. See the virtual portfolios for examples.
  • Refer to table of contents samples above for organization of documentation.
  • A maximum of 3-5 letters of attestation is suggested. (See page 25, Handbook.)

C. Organizational Tips

• Use a separate tab for each document and reference it in the Table of Contents.
• Start the name of each document with the tab number assigned within your mentor approved Table of Contents.
• Ensure copies of certificates are clear and display all information required as supporting documentation.
• When using large documents as support, insert only the pertinent aspects of these documents in the e-Portfolio. Ensure that the original document is appropriately referenced. This will result in provision of a truncated version of the supporting document
• Pictures: If pictures are used in the body of the e-Portfolio please keep these to a minimum and use only if relevant to the learning. Check with mentor if in doubt.
• Confidentiality: Ensure references to any individual(s) including names, initials and contact information or private organizational content is redacted from the e-Portfolio.
• IMPORTANT NOTE: No changes, additions, or deletions to e-Portfolio documents or organization should be made after your mentor has reviewed and approved all contents prior to submission.

A printable version of this checklist for e-Portfolios, with additional detail provided, is available and will also be provided to you by your mentor.