Athabasca University Financial Services

Online Applications

AUEX/AUSA

There are three essential components for the web expense claim system:

• Expense Claims (AUEX)-  This application enables all AU employees to create and submit expense claims with details such as travel, meals, conference fees, etc for reimbursement.

• Expense Claim Approval- Delegates with proper signing authority can approve or reject details within a claim that are within their signing authority.  People who have been requested to approve a claim, will receive an email to this link as a reminder.

• Signing Authority Delegation (AUSA)- This application allows managers to assign GL codes to signing authority delegates within their departments.

All the above links are functional and in production.  All claims created and submitted by the applications in these links will be received by the selected signing delegate for approval and processed by Financial Services for reimbursement*.

All claims greater than $100.00 should be submitted within one month of completion of the travel or incurrence of other expenses. All expenses for each completed trip should be submitted on one expense claim.

There is a testing site that users can use for training to get started with signing for claims.  Any data entered in the links below will be ignored by Finance. Please try it out!

• Expense Claims (TESTING ONLY)

• Expense Claim Approval (TESTING ONLY)

Manuals and movie demonstrations can be accessed from the first link below.  There is also a feedback document for commenting on any bugs, errors, or suggested enhancements.

• Manuals for all Applications

• Feedback Document

• Expense Claim Policy

For question relating to Travel and Expense Claim policy and procedures, please contact Financial Services Accounts Payable at FinAP@athabascau.ca

For technical assistance in accessing the AUEX system (login, passwords, etc.), please contact the Computing Services Helpdesk online at https://secure.athabascau.ca/inter/helpdesk/scontact.php

*Receipt submission requirements are detailed within Appendix A of the Travel & Expense Claim Policy. To submit receipts, place them in an envelope, write down your name and claim number on the outside of the envelope, and forward them to the designated processing Centre as detailed at the bottom of page 2 of Appendix A of the policy.

Finprog -- Last Modified on March 31, 2005 by Finprog